Student Leadership Enrichment Fund (LEF) Travel Reimbursement Guidelines

1. College of Pharmacy will only provide reimbursements to individual travelers.

2. College of Pharmacy has the ability to generate a Purchase Order (PO) to vendors (i.e. conference organizer or travel agency) if it is absolutely necessary and if the vendor will accept it as a form of payment. This type of request must be submitted ONE MONTH in advance.

3. College of Pharmacy will only cover conference registration and airfare. Lodging and food are not reimbursable expenses.

4. Only the individual traveler may be reimbursed. The name on the receipt MUST match the name on the traveler.

5. All travel requests must be turned in ONE MONTH in advance to the student support specialist. Requests must include:

   1. The traveler’s paid invoice/receipt for registration.

   2. The traveler’s paid invoice/receipt for travel.

   3. A copy/printout of the credit card with the charges highlighted ONLY if invoice/receipt does not show method of payment and $0.00 balance remaining.

   4. The traveler’s student ID number and mailing address.

   5. A completed WH1 form.

6. Upon return, the following items must be submitted the following business day:

   1. A conference name badge showing you attended the event.

   2. ALL airline boarding passes including transfer stops.

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DISCLAIMER!

Travel reimbursements are made at the discretion of the Executive Committee based on the amount of points earned.